Top Tips for Running a Successful AGM for your Community Organisation

Annual General Meetings (AGMs) are a critical event to ensure accountability, compliance, and engagement with members. Here are some top tips to help you run a smooth and successful AGM:

1. Plan Ahead
   Start planning at least two months in advance. Check your constitution for notice periods and other areas you need to be compliant with.
2. Send Clear Notices
   Distribute AGM notices and agendas well in advance. Include key details like the time, date, venue (or virtual platform link), and any business to be discussed, including elections and motions.
3. Prepare Reports
   Have your financial reports, annual reports, and any other documentation ready. Share these with members beforehand to allow adequate review time.
4. Engage Members
   Encourage members to attend and participate. Virtual attendance options can boost accessibility. Consider a guest speaker or small celebration to make the event more appealing.
5. Keep It Structured
   Follow your agenda and appoint a capable chairperson to keep discussions on track. Use clear, concise language to explain proceedings and decisions.
6. Record Minutes
   Accurate minutes are vital for accountability. Appoint a reliable note-taker and ensure minutes are signed off at the next meeting.
7. Wrap Up with Clarity
   End the meeting by summarising key points and next steps. Thank attendees for their participation to leave a positive impression.

With good preparation and clear communication, your AGM can be a constructive and successful event for your organisation.

If you’re volunteering for a not for profit and could use some help, contact Not For Profit House or check out our Volunteer Portal at nfphouse.org.au.

Happy volunteering!!

Lois from NFP House, where you can contact us anytime, to make a difference to your life and our community!